Bar PAR Level and Inventory Ordering System

Stop guessing what to order, when to reorder, and how much cash is quietly sitting on your shelves. This is a Bar PAR Level and Inventory Ordering System that turns stock counts and usage data into clear reorder points, PAR targets, and a supplier ready order list, including MOQ and pack rounding.
 
What it fixes
Fewer stockouts and last minute emergency buys
Less over ordering and dead stock
Faster ordering process with a clean vendor list
Better cash control tied up in inventory
More consistent weekly purchasing decisions across the team
 
Ideal for
Cocktail bars, hotel bars, restaurants, and multi outlet venues that order weekly and want a repeatable system, not manual guessing.
 
Packages and turnaround
Starter (1 day)
You receive the template with a worked example you can overwrite. You input your items and the highlighted input fields, and the file automatically calculates PAR level, reorder point, suggested order, and a vendor order list.
Standard (2 days)
Template setup for your venue plus validation. Categories, locations, suppliers, units, review period, and thresholds are aligned. Inputs are checked to prevent common errors, and the dashboard and print summary are confirmed to match your structure.
Advanced (4 days)
Done for you build. You send your inventory list, pack sizes, pack costs, on hand, average weekly usage, lead times, safety stock, and optional MOQ and order multiples. You receive a clean ready to use file plus a short action summary covering: order now list, priority items, excess stock flags, expiring items, and budget variance.
 
What’s inside
Inventory table with calculations for up to 300 items
PAR Level and Reorder Point per item
Suggested Order in units and packs
MOQ and pack rounding logic for supplier friendly ordering
ABC priority classification based on annual usage value
Days Cover indicator plus stock status flags (low, ok, excess)
Expiry tracking fields with expiry flags (optional)
Dashboard with stock value, on order value, recommended order cost, items to order, and spend vs weekly budget
Print ready order summary (A4) for a clean export or handover
QA checks to catch non numeric entries in numeric fields
Optional receiving log to verify deliveries and pricing
 
Delivery format
Choose Excel (.xlsx) or Google Sheets. Print summaries can be exported to PDF from either format.
 
How it works
Set your basics (suppliers, categories, units, thresholds, weekly budget)
Add items and your weekly numbers (on hand, usage, lead time, pack cost, pack size)
Filter the order list and export the print summary for purchasing
 
After checkout
Choose format (Excel or Sheets)
If Standard or Advanced, send your data for one consistent period (items, on hand, weekly usage, pack costs, lead times, optional MOQ and order multiples)
Delivery follows the turnaround above
 
Technical specs (optional)
Ready out of the box, scalable up to 300 active items
Built to support weekly ordering workflows
Designed to produce a supplier ready order list with rounding rules
Includes a printable A4 order summary and a KPI dashboard
 
Built by The Double Strainer.